Organization
3iS is a non-for-profit organization that provides information management (IM) services to
humanitarian and development organizations. Through IM, we help our partners target
assistance to the world’s most vulnerable populations, and we support local authorities and
institutions to enhance their capacities and become autonomous in their internal data and
IM activities.
Scope of Work
The Program Manager (PM) acts as the senior management position in the country. S/he
has supervisory and managerial responsibility for all in-country personnel, programs and
policies. The PM is responsible for representing the organization in front of local authorities,
local and international partners and to develop the portfolio of the organization in Country.
Working closely with the Headquarters (HQ) team, the PM ensures that country program
operations meet the highest standard and are aligned with regional and global strategies. In
Ethiopia, the PM will have the responsibility of managing an ECHO funded project. This
project is currently funded till the end of December 2025 with a potential extension. The PM
for Ethiopia shall work under the direction of the Operations Director in HQ.
Description of Duties
Team Management:
• In Coordination with HQ, structure the country office team in an efficient manner, ensure the HR structure is updated and responding to programmatic and strategic needs, participate in recruitments and ensure regular performance evaluation of personnel.
• Ensure personnel apply policies and pursue the highest standards in their daily work, create and develop an organizational culture of accountability, responsibility and quality of services.
• Create a positive, engaged and constructive working environment.
Technical Management
• Ensure quality IM products and services are provided by the 3iS team in Addis Ababa.
• Support and cochair the Ethiopian IM working in group in close collaboration with UNOCHA and participate within the assessment and analysis working group.
Programmatic Management, Reporting, Monitoring and Evaluation:
• Be the PM of the ECHO-funded project and lead its consortium
• Ensure programs are implemented following 3iS and international standards and in
line with the planned project, ensure internal MEAL guidelines are applied.
• Ensure programs’ reporting to donors and internal reporting is aligned with donors’
and 3iS rules and regulations.
• Ensure relations with donors are positively maintained.
• Raise to HQ any challenge which could be detrimental to the program or to 3iS
presence in the country.
Representation:
• Represent 3iS with national and international stakeholders in the country and when
requested abroad (for specific program development opportunities as well as for
representation with donors’ HQ).
• Hold the Power of Attorney (PoA) for the organization in Ethiopia.
Strategy and Programmatic Development:
• Develop the Ethiopia country strategy for the organization (program development
and stakeholders’ engagement strategy), in coordination with HQ and through
consultation with local and international key stakeholders.
• Work to identify and evaluate new programmatic and partnership opportunities, work
to develop new proposals, and respond to RFPs in close coordination with HQ.
Fiscal, Compliance Management and Accountability:
• Line manage the Finance/HR team.
• Coordinate with the finance focal point to ensure adequate financial management of
the country office in terms of cash flow, including programmatic forecasts and
expenditures updates.
• Ensure segregation of duties is in place as well as the application of 3iS policies in
terms of financial/HR and administrative management.
• Ensure alignment with local law rules as well as with donors and 3iS rules and
regulations.
Communication, Security and Logistics:
• Line management of the Security and Logistics team.
• Ensure security plans are in place and logistics regulations are respected.
• Regularly report to HQ context developments which could impact 3iS presence and
security of its teams on the ground.
• Ensure timely reporting of security incidents based on 3iS rules and regulations.
Requirements
Education
• A university degree in Business Administration, Project Management, Information
Science or other relevant fields.
• Educational or comparable experience in the field of IM is a plus.
Languages
• English (fluent) – essential
Experience
• Minimum 8 years of field experience in the humanitarian or development sector, with responsibility in management positions (country office management, field coordination or similar positions) preferably in the field of IM.
• Previous experience in technical IM, data analysis and knowledge management.
• Previous experience in managing program teams.
• Previous experience in managing European donor funding.
• Previous experience in relating to local authorities/institutions as well as with other stakeholders.
• Previous experience in proposal development, representation and strategy development.
• Knowledge of the country context and/or regional context is an asset.
Skills
• Strong presentation and communication skills.
• Problem solving capacity.
• Ability to create a positive and motivating working environment.
Accountability to Beneficiaries
3iS’ personnel is expected to respect principles of accountability to beneficiaries of 3iS
programs, in line with international standards while actively engaging beneficiary
communities as equal partners in the design, monitoring and evaluation of field projects.
Terms of Employment
Job Title: Program Manager
Duty Station: Addis Ababa, Ethiopia
Type of Contract: International Expatriate Consultancy (including expatriation benefits)
Expected Starting Date: ASAP (project ends in December, with the possibility of renewal)
Fees: €6,500–€7,000 (basic) + expatriation allowance
Guiding Principles
Personnel is expected to respect the local culture and 3iS’ policies, procedures, and values at all times. 3iS has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct. 3iS is an Equal Opportunity Employer regardless of
background. 3iS may carry out reference checks with other organizations on matters related to sexual harassment, exploitation and abuse.
