{"id":114548,"date":"2025-09-05T18:12:40","date_gmt":"2025-09-05T16:12:40","guid":{"rendered":"https:\/\/3is.org\/?post_type=awsm_job_openings&p=114548"},"modified":"2025-09-25T02:05:33","modified_gmt":"2025-09-25T00:05:33","slug":"deputypm","status":"expired","type":"awsm_job_openings","link":"https:\/\/3is.org\/es\/?post_type=awsm_job_openings&p=114548","title":{"rendered":"Deputy Project Manager"},"content":{"rendered":"
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Publish: September 05<\/p>

Closing Date: September 24<\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Organisation<\/h2><\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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3iS is a non-for-profit organization that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world\u2019s most vulnerable populations, and we support local authorities and institutions to enhance their capacities and become autonomous in their internal data and information management activities.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Scope of work<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The AREMS (Agentic Risk & Environmental Management System)<\/strong> initiative is a groundbreaking project designed to transform humanitarian response by leveraging advanced AI. By fusing formal data with community-sourced intelligence into a comprehensive knowledge graph, AREMS utilizes AI agents to provide non-technical users with actionable insights, risk analysis, and critical decision support directly through common messaging apps.<\/p>

The Deputy Project Manager will provide essential operational and administrative support to the AREMS project team. This part-time role is designed to ensure the smooth, efficient, and compliant execution of project activities by managing key administrative, financial, and logistical processes.<\/p>

The ideal candidate is a highly organized and proactive professional with experience in project support within the humanitarian or academic sectors. You will be responsible for a range of delegated tasks, from approving missions and supervising procurement to fostering institutional partnerships.<\/p>

This position works in close coordination with the Project Manager, the Humanitarian Coordinators, and the HQ support teams to maintain robust operational workflows.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Description of Duties\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Operational & Administrative Management<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u25cf Human resources:<\/strong> act as hiring manager for the recruitments needed, in close coordination with the Project Manager. Ensure adherence to 3iS policies in terms of recruitment, sign Recruitment Requests, participate to the screening of applications, correction of tests, and conduct interviews.
\u25cf Administrative & Financial Validation:<\/strong> Act as the designated line manager for the review and approval of key administrative documents, including staff timesheets, leave requests, and consultant invoices\/payrolls, expenditures reports, ensuring accuracy and compliance.
\u25cf Mission Approval:<\/strong> Review and approve mission requests from project staff, including Terms of Reference and Mission reports, budget availability, in close coordination with the security and finance focal points. Validate expenditures reports linked to travel.
\u25cf Procurement Supervision:<\/strong> Oversee procurement processes for the project as the Budget Holder, providing feedback for purchases and ensuring the development, update of and adherence to the procurement plan from a programmatic perspective. Ensure liaison with the procurement and finance focal points in each Country and HQ.
\u25cf Operational financial responsibility:<\/strong> Support the Project Manager with budget monitoring and donor reporting by gathering financial documentation, reviewing expense reports, and helping to ensure compliance with organizational and donor policies.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Partnership & Stakeholder Coordination<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u25cf Liaison:<\/strong> Lead the establishment of formal partnerships with universities, research institutions and consortiums. This includes identifying potential partners, negotiating terms, and drafting Memorandums of Understanding (MoUs) for collaboration.
\u25cf Stakeholder Coordination:<\/strong> Support the Humanitarian Coordinators in maintaining relationships with key stakeholders by organizing meetings, preparing briefing materials, and following up on action points.
\u25cf Assist in the coordination of project events, workshops, and training sessions.
\u25cf Support the Project Manager in developing proposals for business development.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Project & knowledge management<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u25cf Provide general administrative support to the project team to ensure efficient day-to-day operations.
\u25cf Maintain project documentation and ensure systematic archiving of programmatic, administrative and financial records.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Requirements<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Education<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u25cf A university degree in Business Administration, Economics, International Relations, or a related field.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Language<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u25cf Fluency in English (spoken and written) is mandatory.
\u25cf Professional working proficiency in Spanish (spoken and written) is a plus for internal team collaboration with Colombia.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Experience<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u25cf Minimum of 3 years of professional experience in an administrative, financial, or project support role, preferably within an NGO, UN agency, or academic institution.
\u25cf Demonstrable experience with administrative and financial procedures, including procurement, budget tracking, and invoice processing.
\u25cf Experience in liaising with external partners; experience negotiating agreements or MoUs with universities is a strong asset.
\u25cf Proven ability to liaise with personnel of different cultures\/Countries and backgrounds.
\u25cf Proven ability to work independently, manage competing priorities, and meet deadlines in a part-time capacity.
\u25cf Experience and ability to work with flexible working hours in alignment with the project’s needs and considering the project implementation covers Colombia, Ethiopia and Nigeria.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Skills & Competencies<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u25cf Excellent organizational and time-management skills with meticulous attention to detail.
\u25cf Strong understanding of operational best practices in the non-profit sector.
\u25cf Exceptional interpersonal and communication skills for effective stakeholder engagement.
\u25cf Proactive and solutions-oriented mindset.
\u25cf Proficiency in Microsoft Office Suite, particularly Excel.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Accountability to Beneficiaries<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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3iS’ personnel is expected to respect principles of accountability to beneficiaries of 3iS programs, in line with international standards while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of field projects.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Job Description<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Job Title:<\/strong> Deputy Project Manager
Duty Station:<\/strong>Colombia or similar timezone (Remote\/Home-based)
<\/strong>Type of Contract:<\/strong> Part-Time Consultant (approx. 50%)
Expected Starting Date:\u00a0<\/strong>As soon as possible
Duration of the Contract: <\/strong>13 Months
Fees:<\/strong> 1.500 USD (Monthly)<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Guiding Principles<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Personnel is expected to respect the local culture and 3iS’ policies, procedures, and values at all times. 3iS has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct. 3iS is an Equal Opportunity Employer regardless of background. 3iS may carry out reference checks with other organizations on matters related to sexual harassment, exploitation and abuse.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

Publish: September 05 Closing Date: September 24 Organisation 3iS is a non-for-profit organization that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world\u2019s most vulnerable populations, and we support local authorities and institutions to enhance their capacities and become autonomous in their internal […]<\/p>\n","protected":false},"author":6,"template":"elementor_header_footer","meta":{"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false},"class_list":["post-114548","awsm_job_openings","type-awsm_job_openings","status-expired","hentry"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/3is.org\/es\/wp-json\/wp\/v2\/awsm_job_openings\/114548","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/3is.org\/es\/wp-json\/wp\/v2\/awsm_job_openings"}],"about":[{"href":"https:\/\/3is.org\/es\/wp-json\/wp\/v2\/types\/awsm_job_openings"}],"author":[{"embeddable":true,"href":"https:\/\/3is.org\/es\/wp-json\/wp\/v2\/users\/6"}],"version-history":[{"count":10,"href":"https:\/\/3is.org\/es\/wp-json\/wp\/v2\/awsm_job_openings\/114548\/revisions"}],"predecessor-version":[{"id":114588,"href":"https:\/\/3is.org\/es\/wp-json\/wp\/v2\/awsm_job_openings\/114548\/revisions\/114588"}],"wp:attachment":[{"href":"https:\/\/3is.org\/es\/wp-json\/wp\/v2\/media?parent=114548"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}